Payment Methods
BayWise Payments supports four core payment methods, plus payment links for customer self-service and a credit path for deferred settlement. Each method has its own settlement characteristics, reconciliation requirements, and use cases.
Core methods
Cash
Cash is the simplest method. Money is received (or paid out) immediately and settlement is instant. No external system is involved.
Cash has one unique operational requirement: it must be counted at day close. The day close process asks the cashier to enter the physical cash count, which is compared against the system’s expected total for the day. At Santos Body Works in Sao Paulo, this daily reconciliation catches discrepancies before they compound.
| Property | Value |
|---|---|
| Settlement | Instant |
| Reconciliation | Physical count at day close |
| Available for | Inflow and outflow |
Card
Card payments are processed through a payment service provider (PSP) — Stripe or PayTabs, depending on location configuration. From BayWise Payments’ perspective, card settlement is instant: once the PSP confirms the charge, the transaction is recorded as settled.
The PSP handles the actual card processing, tokenisation, and compliance. BayWise Payments records the result and the PSP reference.
| Property | Value |
|---|---|
| Settlement | Instant (from BayPay’s perspective) |
| Reconciliation | PSP settlement reports |
| Available for | Inflow and outflow |
Payment processors are configured per location in Settings. A workshop in Dubai might use PayTabs while a branch in Berlin uses Stripe. See your location’s processor configuration for details.
Bank Transfer
Bank transfers are recorded manually by the cashier when a customer or vendor confirms a transfer. The cashier enters the transfer reference and amount. Settlement is recorded at the time of entry.
Future releases will add auto-reconciliation via bank feed integration, matching incoming transfers to open entities automatically.
| Property | Value |
|---|---|
| Settlement | Manual recording (instant once entered) |
| Reconciliation | Manual matching to bank statements |
| Available for | Inflow and outflow |
Cheque
Cheques are recorded with a reference number and amount. Like bank transfers, the cashier records the cheque at the time of receipt. Settlement tracking is manual — the cashier marks the cheque as cleared once it has been deposited and confirmed by the bank.
At Tanaka Auto Service in Osaka, corporate fleet customers occasionally pay by cheque for large invoices. The cheque reference number links the BayPay record to the bank’s clearing confirmation.
| Property | Value |
|---|---|
| Settlement | Manual tracking (pending until confirmed cleared) |
| Reconciliation | Reference number matching to bank confirmation |
| Available for | Inflow and outflow |
Payment Links
Payment links are shareable URLs that allow customers to pay online without visiting the workshop. The cashier generates a link from within the Financial Modal, and the customer completes payment on their phone or computer.
How a payment link works
- The cashier creates the link, specifying the amount and type
- BayWise Payments generates a unique URL (and QR code for in-person sharing)
- The customer opens the link and pays via the configured PSP
- On successful payment, the transaction is auto-recorded — no manual entry needed
Link types
| Type | Use case |
|---|---|
| Standard | Full or partial payment against an invoiced amount |
| Advance | Pre-payment before work begins |
| Deposit | Partial pre-payment to secure a booking |
Link properties
Every payment link has an expiry date. Once expired, the link becomes inactive and the entity moves to the Overdue bucket in the Collection Queue. Expired links can be regenerated with a new expiry.
Payment links require a payment processor to be configured for the location. Without a processor, the link generation option is not available.
The credit path
Not all money moves instantly. When a customer or vendor operates on credit terms, BayWise Payments creates a credit entry — an accounts payable (AP) or accounts receivable (AR) record with a defined settlement date.
Net terms
Credit entries carry net terms that define when payment is expected:
| Term | Due date |
|---|---|
| Net-15 | 15 days from invoice date |
| Net-30 | 30 days from invoice date |
| Net-45 | 45 days from invoice date |
| Net-60 | 60 days from invoice date |
The due date is computed automatically from the invoice date plus the net days. When the due date passes without settlement, the entity moves to the Overdue bucket.
At Al Futtaim Auto in Dubai, insurance companies typically operate on Net-30 terms. The credit path tracks the claim from filing through to remittance, with the Collection Queue surfacing overdue claims automatically.
Settlement types
Every transaction has a settlement type:
| Type | What it means |
|---|---|
| Instant | Money received or paid immediately. Cash, card, bank transfer (once entered), cleared cheque. |
| Credit | Obligation created now, money moves later. An AP or AR entry exists with a due date. |
Credit transactions begin with settlement status pending and move to settled when the actual payment is recorded against them.
Method availability by direction
All four core methods are available for both money directions:
| Method | Inflow (collection) | Outflow (expense) |
|---|---|---|
| Cash | Yes | Yes |
| Card | Yes | Yes |
| Bank Transfer | Yes | Yes |
| Cheque | Yes | Yes |
Payment links are inflow-only — they are designed for customer collections, not vendor payments.