Job Phases Reference
Every job in BayWise Scheduler belongs to one of four phases. The phase tells you at a glance where in the workflow a job sits.
| Phase | What is happening | Typical actions |
|---|---|---|
| Planning | Job created; awaiting scheduling, approvals, parts, or sublets | Assign bay and technician, wait for parts, get approval |
| Production | Active work is underway | Technician working, update step progress |
| Quality | Production complete; inspection, washing, or road test | Check quality, test drive, clean vehicle |
| Completion | Quality done; invoicing and delivery | Raise invoice, notify customer, hand over vehicle |
Planning
The Planning phase covers everything from job creation to the moment a technician starts work. For future-date jobs, only planning-phase statuses are available.
Jobs enter Planning when:
- A job is created for the first time
Jobs leave Planning when:
- A technician starts working on the job (moves to Production)
Statuses in this phase: Waiting Decision, Waiting Approval, Waiting Parts, Waiting Sublets, Ready for Service
Production
The Production phase covers active workshop work — a technician has the vehicle and is performing the service.
Jobs enter Production when:
- A technician starts work on the job
Jobs leave Production when:
- All production work is complete (the last step is marked done)
Statuses in this phase: In Progress, Paused, Finalized
Quality
The Quality phase covers post-production checks. Not all jobs go through all quality steps — a quick oil change may skip Inspection and Washing; a full engine rebuild will include Road Test.
Jobs enter Quality when:
- The job moves past the Finalized status into a quality check
Jobs leave Quality when:
- All applicable quality checks are complete
Statuses in this phase: Inspection, Washing, Road Test
Completion
The Completion phase covers administrative steps after quality is done — invoicing and vehicle handover.
Jobs enter Completion when:
- The last quality check is complete (or directly from Finalized if no quality checks are needed)
Jobs leave Completion when:
- The vehicle is collected by the customer (Delivered status — terminal)
Statuses in this phase: Waiting Invoicing, Waiting Delivery, Delivered