How-To Guides

Step-by-step instructions for every task in BayWise Payments. Each guide walks through the exact screens and fields you will encounter, with notes on who has access and what happens behind the scenes. Use the sidebar to jump to the section you need.

Settings & Configuration

Guide	What you will do
Configure Payment Processors	Activate Stripe, PayTabs, or the Mock processor. Set credentials, default processor, test mode, and webhook URLs.
Configure Surcharging	Enable card-fee pass-through where your jurisdiction permits it. Set credit and debit rates within legal caps.
Configure Tax Settings	Review auto-detected tax rules, create org-level overrides, manage tax-exempt contacts.
Set Up Recurring Obligations	Define rent, salaries, utilities, and other recurring costs or income with alerts and auto-creation.
Configure Payment Preferences	Set your base currency, default payment method, deposit policy, credit terms, and receipt branding.
Set Collection Baselines	Record your pre-BayPay DSO, collection rate, and cost of capital so the dashboard can measure impact.

Daily Collections

Guide	What you will do
Use the Collection Queue	Work through today’s outstanding invoices in priority order.
Record a Payment	Record any payment type against a vehicle entity or business transaction.
Record a Card Payment	Process a card payment through your configured processor.
Record a Cash Payment	Record a walk-in cash payment with receipt options.
Send a Payment Link	Generate and send a payment link to a customer via SMS or email.
Handle Partial Payments	Accept a deposit or split payment and track the remaining balance.
Void a Transaction	Reverse a transaction that was recorded in error.

Business & Expenses

Guide	What you will do
Record an Expense	Log a business expense against a category and contact.
Record a Business Sale	Record non-vehicle revenue such as parts sales or sublet income.
Manage Recurring Payments	Review, pause, resume, or delete scheduled recurring obligations.

Transactions & Ledger

Guide	What you will do
View Transaction History	Browse and inspect all recorded transactions for a location.
Search & Filter Transactions	Find specific transactions by date, type, status, contact, or amount.
Understand the Ledger Tab	Read the double-entry ledger view and understand how entries balance.

Cashflow

Guide	What you will do
Use the Cashflow Calendar	Navigate the calendar view to see daily and weekly cash positions.
Read Daily Cashflow	Interpret the inflow, outflow, and net position for any given day.

Dashboard & Analytics

Guide	What you will do
Understanding the Dashboard	Read the payments dashboard panels, KPIs, and trend indicators.
Read AR Aging	Interpret the accounts receivable aging buckets and act on overdue items.
Track Payment Link Conversion	Monitor how many payment links convert to completed payments.
Monitor PSP Fees	Track processing fees across your payment service providers.

Day Close

Guide	What you will do
Close the Day	Run the end-of-day reconciliation to lock transactions and carry over balances.

AI Features

Guide	What you will do
Configure Intelligence Settings	Set up your AI provider and model for the dashboard Intelligence drawer.
Use AI Insights	Ask the Intelligence drawer questions about your payments data.

Plans & Limits Configure Payment Processors