Use the Cashflow Calendar
The Cashflow Calendar gives you a time-based view of your workshop’s financial position — past, present, and projected. It composites data from four sources into a single calendar interface so you can see what happened yesterday, what is confirmed for today, and what you can expect next week.
Who can do this: Finance Managers, CFOs, and Account Owners.
Open the Cashflow Calendar
Navigate to Cashflow
From the main navigation, select Cashflow. The calendar loads in the default view with today’s date as the anchor.
Choose a view
The CashflowHeader at the top provides three view options:
| View | Granularity | Best for |
|---|---|---|
| Day | Hour-by-hour breakdown | Detailed daily reconciliation, real-time cash position |
| Week | Day-by-day columns | Short-term planning, week-ahead outflow scheduling |
| Month | Daily totals in a calendar grid | Monthly overview, trend spotting, pattern identification |
Navigate in time
Use the month/year picker and navigation arrows in the CashflowHeader to move forward or backward in time. In Day view, the arrows step one day at a time. In Week view, they step by seven days. In Month view, they step by calendar month.
Four data sources
The calendar composites data from four distinct sources to build a complete cashflow picture. Each source is visually distinguished so you can tell at a glance whether a number is confirmed or projected.
| Source | Type | Visual treatment | Description |
|---|---|---|---|
| Historical snapshots | Confirmed | Solid | Daily snapshots from closed days. These are locked, final numbers from completed Day Close processes. |
| Confirmed transactions | Confirmed | Solid | Active (non-voided) transactions for open days. These are real, recorded payments. |
| Expected AR/AP | Projected | Dashed/muted | Outstanding receivables and payables with known due dates. These are amounts you expect to collect or pay based on credit terms. |
| Recurring rules | Projected | Dotted/muted | Upcoming recurring obligations (rent, salaries) based on their next due dates. |
Confirmed data (snapshots and transactions) is shown with solid styling. Projected data (expected AR/AP and recurring rules) uses lighter, dashed styling to make the distinction unmistakable. You should never mistake a projection for an actual payment.
The Day view in detail
Day view shows an hour-by-hour breakdown of the selected date. See Read Daily Cashflow for a detailed walkthrough of this view.
The Week view
Week view displays seven columns, one per day. Each column shows:
- Inflow total for the day (confirmed + expected)
- Outflow total for the day (confirmed + expected)
- Net position (inflow minus outflow)
Days in the past show only confirmed data (historical snapshots or confirmed transactions). Today shows live data. Future days show projected data from expected AR/AP and recurring rules.
Clicking a day column opens the side panel with the full detail for that date.
The Month view
Month view presents a calendar grid with daily totals. Each cell shows:
- A compact inflow/outflow summary
- The net position for the day
- Visual indicators for closed days (locked icon) and days with overdue items
The Month view is most useful for spotting patterns — for example, if Sharma Motors Mumbai sees consistent cash shortfalls on the 25th of each month when rent and salaries are due.
The side panel
Clicking any date in Week or Month view opens a SidePanel with detailed information for that day:
Review the day detail
The side panel shows the same content as the Day view — inflows, outflows, and net position broken down by time and category. A state chip at the top indicates whether the day is Open, Closed, or Future.
Drill to Transactions
Click the View Transactions call-to-action button at the bottom of the side panel. This opens the Transactions page pre-filtered to the selected date, where you can see every individual transaction row.
Drill to Queue
For days with outstanding collections, a View in Queue CTA opens the Collection Queue filtered to items relevant to that date. This is useful for taking action on overdue receivables surfaced by the calendar.
Navigation round-trip
When you drill from the Cashflow Calendar to the Transactions page or Collection Queue, the URL includes a from=cashflow parameter. This preserves your calendar context so you can navigate back to exactly where you were. Use the browser back button or the back link to return to the calendar with your previous view and date anchor intact.
Closed vs open days
| Day state | Data source | Behaviour |
|---|---|---|
| Closed | Historical snapshot | Numbers are final and locked. No new transactions can be recorded. The snapshot was frozen at Day Close time. |
| Open (today) | Live confirmed transactions | Numbers update in real-time (30-second polling). New transactions appear as they are recorded. |
| Open (past, not closed) | Confirmed transactions | Shows recorded transactions but the day has not been formally closed. Numbers may still change if transactions are added or voided. |
| Future | Expected AR/AP + recurring rules | Entirely projected. No confirmed transactions exist yet. |
Days that are open but in the past (not yet closed) are unusual and may indicate that the Day Close process was skipped. Their numbers are not locked and could change retroactively if someone records or voids a transaction. Close days promptly to ensure your historical cashflow data is accurate.
Common questions
How often does live data refresh? Open days poll for new transaction data every 30 seconds. If a cashier at Al Futtaim Auto Dubai records a collection, the Cashflow Calendar reflects the change within 30 seconds without a manual refresh.
Can I see cashflow for multiple locations? The Cashflow Calendar is scoped to your currently selected location. To compare locations, switch between them using the Location Switcher, or use the Location Leaderboard panel on the Dashboard for a side-by-side view.
What does a negative net position on a future day mean? It means your projected outflows (recurring obligations + AP due dates) exceed your projected inflows (expected AR collections) for that day. This is a forward signal that you may need to ensure sufficient cash reserves or accelerate collections before that date.
Can I add transactions directly from the Cashflow Calendar? No. The calendar is a read-only view. To record transactions, use the Financial Recording Modal accessed from the Collection Queue or entity cards. After recording, the calendar updates on the next polling cycle.
Why does a closed day show different numbers than the Transactions page for the same date? Both should agree. The closed day snapshot is frozen from the same transaction data. If you notice a discrepancy, it may be because the Transactions page is showing a filtered view (check your active filters). Remove all filters and verify the totals match.
Related pages
- Read Daily Cashflow — detailed guide to the Day view
- Close the Day — locking a day’s numbers into a historical snapshot
- View Transaction History — the transaction list that the calendar drills into
- Understanding the Dashboard — aggregate cashflow panels