Add and Manage Bays
Bays are the capacity BayWise plans against. This guide covers creating and maintaining them; the two pages that decide what work lands where are role and capabilities and the description.
Who can do this: Location Managers, Org Admins and Account Owners. Everyone else sees bays read-only.
Adding a bay
Open Bays and choose Add Bay
Give it a number or name
“Bay 1”, “Booth A”, “Alignment”. Whatever your team calls it out loud.
Set the role
Work, inspection, holding or delivery.
Set capabilities and equipment
For work and inspection bays. Holding and delivery bays need neither.
→ Set a bay’s role and capabilities
Write the description
Including what the bay is not for.
Set the zone, if you use zones
Set the display order
Where the bay sits on the board. Match the physical order of your floor so that the board reads like a walk down the shop.
Save
Save & add another keeps you in the form for the next bay — the fastest way to set up a shop from scratch.
Add every physical position
The commonest setup mistake is adding only the working bays.
| Position | Role |
|---|---|
| Lifts, ramps, booths, marked working floor | Work |
| Inspection ramp, scanning position, quality-check position | Inspection |
| Pre-service parking, awaiting-parts area, awaiting-authorisation area | Holding |
| Handover space | Delivery |
Adding your parking and handover positions is what keeps your working floor showing only work. A shop that gives its car park the Work role has a board full of bays that look available and are not.
Photos
A photo on a bay card makes it recognisable at a glance, which matters on a large floor and on a wall display.
Add or replace a photo from the bay form. On plans with AI-assisted features, a photo can also be used to suggest equipment and capabilities.
Finding bays
The Bays screen offers search and filters by status, role, zone and capability, plus a Group by zone toggle.
On a large floor, filtering by capability is the fastest way to answer “which bays can actually do alignment?” — and the fastest way to discover the answer is “none, because nobody ticked it”.
Changing a bay’s status
| Status | Use for |
|---|---|
| Active | Normal |
| Maintenance | A broken lift, a booth being serviced — nothing new is placed here |
| Reserved | Held for a specific expected vehicle |
| Inactive | No longer part of the workshop |
Removing a bay
A bay referenced by past or current jobs cannot be permanently deleted — its history would go with it. BayWise says so and offers to deactivate instead.
Deactivating removes the bay from the plan and the board while keeping every job that ever ran in it.
A bay never used by any job can be deleted outright.
Common questions
How many bays should I create? One per position where a vehicle can be, including parking and handover. Under-counting hides capacity; over-counting invents it.
Can two vehicles be in one bay? No. One bay holds one vehicle at a time. If two cars genuinely fit in a space and are worked independently, create two bays.
A bay’s name has “Bay” in it and shows oddly. Name it just “1” or “Alignment” — the board adds the label. Free-text names are supported, but doubling the word reads badly.
Can I reorder bays after creating them? Yes, with the display order control on each bay.
Do I need to add bays we rarely use? Yes, if a vehicle can be in them. A bay used twice a month is capacity the plan can reach for on a bad day.