Build Your Equipment Catalogue
The equipment catalogue is the list of what your workshop has. Bays draw from it, and for some work it is what makes the work possible at all.
Build this before adding bays — it is faster to add twenty items once than to interrupt yourself twenty times.
Who can do this: Location Managers, Org Admins and Account Owners.
Adding equipment
Open Settings → Catalog → Equipment Catalogue
Enter the equipment name
Use the name your team uses out loud: “Two-post lift”, “Alignment rack”, “Paint booth”, “Scan tool”, “Frame bench”, “Tyre machine”.
Mark whether it is mobile
Mobile equipment moves between bays — a trolley jack, a portable scan tool, a battery charger. Fixed equipment belongs to one bay.
Save
What to include
Include anything that decides whether a job can happen in a bay:
- Lifts and ramps, by type — two-post, four-post, scissor
- Specialist positions — paint booth, frame bench, alignment rack
- Diagnostic equipment — scan tools, oscilloscopes, ADAS calibration targets
- Safety equipment for gated work — high-voltage isolation kit, insulated tools
- Trade-specific machines — tyre machine, A/C machine, EV charger
- Detailing equipment — polisher, ceramic coating station, wrap table
Do not include consumables, hand tools, or anything every bay has. A catalogue that lists spanners tells nobody anything.
Equipment that gates work
Four kinds of work cannot be saved against a bay without specific equipment:
| Work | Equipment required |
|---|---|
| Booth bake (full respray) | Paint booth |
| Structural repair on a frame jig | Frame bench |
| High-voltage pack work | High-voltage isolation kit |
| High-voltage pack work | Insulated tools |
Never add equipment a bay does not have in order to clear this gate. It is a safety boundary, and working around it sends high-voltage work to a bay that cannot isolate a vehicle.
Removing equipment
Equipment referenced by bays, services or past jobs cannot be deleted — its history would go with it. BayWise says so rather than failing silently.
Common questions
How detailed should the names be? Detailed enough to distinguish. “Two-post lift” and “Four-post lift” are meaningfully different; “Lift 1” and “Lift 2” are not.
We have three identical scan tools. Add the type once. The catalogue describes kinds of equipment, not individual assets.
Something was detected from a bay photo that is not in our catalogue. You are offered the chance to add it to the catalogue, or to ignore it.
Does equipment affect which technician is chosen? Not directly. Equipment belongs to bays; skills and certifications belong to technicians.