Getting Started — Finance Managers

Open the Dashboard

Click the Dashboard tab in the main navigation. The dashboard has three sub-tabs:

• Overview — headline metrics, verdict strip, and key performance indicators at a glance
• Finance — AR aging, AP aging, cashflow calendar, and transaction trends
• Operations — collection efficiency, payment method mix, and team performance

The verdict strip at the top of the Overview tab gives you an instant read on the business. It shows a single-line assessment (e.g., “Collections healthy, 2 overdue payables need attention”) based on the current data. Think of it as a daily briefing — scan it first, then drill into the details.

Read AR Aging

Go to the Finance sub-tab and locate the AR Aging panel.

AR Aging breaks your total receivables into 8 time buckets:

• Today — invoiced today, not yet due
• 1–7 days — due within the current week
• 8–14 days — due next week
• 15–30 days — due this month
• 31–60 days — one to two months overdue
• 61–90 days — two to three months overdue
• 91–180 days — seriously overdue, likely needs escalation
• 180+ days — at risk of write-off

Click any bucket to drill down and see the individual entities contributing to that balance. From there, you can open an entity card to review its ledger, or notify the cashier team to prioritise collection.

Monitor DSO and collection rates

The Overview tab shows two key metrics with trend arrows:

• DSO (Days Sales Outstanding) — how many days, on average, it takes to collect payment after invoicing. Lower is better. If your account owner entered a baseline DSO in settings, the dashboard shows the delta (e.g., “DSO: 29 days, down 9 from baseline”).
• Collection Rate — the percentage of invoiced amounts collected within their payment terms. Higher is better. The dashboard compares this against the baseline rate.

Both metrics update in real time as transactions are recorded. Watch for sustained trends rather than single-day spikes — a rising DSO over two weeks is a signal; a one-day jump after a large invoice is normal.

Review the Cashflow Calendar

Stay on the Finance sub-tab and open the Cashflow Calendar.

The calendar shows money in (collections) and money out (expenses, payables) on a timeline. Switch between three views:

• Day — granular, useful for today and tomorrow
• Week — the default view, shows the rolling 7-day cash position
• Month — strategic, useful for spotting cash gaps before they arrive

Each day shows a confirmed amount (transactions already recorded) and an expected amount (recurring obligations and outstanding receivables likely to land). Days where expected outflows exceed expected inflows are highlighted so you can plan liquidity in advance.

Check the Transactions ledger

Click Transactions in the navigation (or use the Finance sub-tab shortcut).

The ledger is the single chronological record of every financial event. Filter by:

• Direction — Inflow (collections) or Outflow (expenses and payables)
• Payment method — Cash, Card, Bank Transfer, Cheque, Payment Link
• Category — Service Revenue, Parts, Sublet, Rent, Salaries, Insurance, etc.
• Date range — any custom range or preset (Today, This Week, This Month, Last 30 Days)

The ledger shows a running balance column so you can trace the cash position at any point in time. Export to CSV for import into your accounting system.

Track payment link conversion

The Overview tab includes a Payment Links funnel showing three stages:

1. Link Sent — total payment links dispatched by your team
2. Link Clicked — how many recipients opened the link
3. Link Paid — how many completed payment

The conversion rate from Sent to Paid tells you whether payment links are effective for your customer base. A low click rate might mean links are going to spam or the wrong contact. A high click rate with low payment rate might indicate pricing disputes or payment method friction.

Review vendor payables

Go to the Finance sub-tab and open the AP Aging panel.

AP Aging mirrors the AR structure but tracks what you owe. Buckets show your payables by age:

• Due Today and Overdue are the priority — these need action
• Upcoming (1–7 days, 8–30 days) helps you forecast cash requirements

The panel also shows total upcoming outflows for the next 7 and 30 days. Cross-reference this with the Cashflow Calendar to ensure you have sufficient cash or credit to cover obligations.

Use AI Insights

Open the Intelligence Drawer from the action bar (the lightbulb icon).

The Intelligence Drawer uses AI grounded in your dashboard data to answer financial questions in natural language. You can ask:

• “Which customers have the highest overdue balances?”
• “What is our projected cash position for next week?”
• “How has our collection rate changed over the last 90 days?”
• “Which payment method has the lowest processing cost?”

Responses include the data sources used and link back to the relevant dashboard panel. The AI does not hallucinate numbers — every figure is pulled from your live transaction data.