Transaction Statuses

Every transaction in BayWise Payments is described by four fields: status, settlement type, settlement status, and direction. This page defines each field and how they combine.

Status

Value	Terminal	Description
Active	No	The transaction is live and counts toward all balances and reports.
Voided	Yes	The transaction has been cancelled. It no longer affects balances but remains in the ledger for audit purposes.

Settlement Type

Value	Description
Instant	Funds are considered received or paid at the time of recording. Cash and card transactions are always instant.
Credit	Funds are expected but not yet received (inflow) or owed but not yet paid (outflow). Creates an accounts receivable or payable entry.

Settlement Status

Value	Description
Pending	The transaction has been recorded but funds have not yet settled. Only applies to Credit settlement type.
Settled	Funds have been received or paid. All Instant transactions are created as Settled. Credit transactions move to Settled when payment is confirmed.

Direction

Value	Description
Inflow	Money coming in — collections, deposits, insurance payments, payment link receipts.
Outflow	Money going out — expenses, vendor payments, refunds, sublet costs.

Common Combinations

Settlement Type	Settlement Status	Direction	Meaning	Example
Instant	Settled	Inflow	Cash or card collected immediately	Customer pays cash at pickup
Instant	Settled	Outflow	Expense paid immediately	Petty cash purchase
Credit	Pending	Inflow	Accounts receivable — outstanding	Insurance claim submitted, awaiting payment
Credit	Settled	Inflow	Accounts receivable — collected	Insurance payment received
Credit	Pending	Outflow	Accounts payable — outstanding	Parts invoice due in 30 days
Credit	Settled	Outflow	Accounts payable — paid	Vendor invoice paid

Payment Method Reference — which methods produce instant vs credit settlement
Entity Types & Stages — lifecycle stages that trigger collections
The Financial Modal — where transactions are recorded

Reference Entity Types & Stages