Read Daily Cashflow
The Day view in the Cashflow Calendar provides an hour-by-hour breakdown of a single day’s financial activity. It shows confirmed cash movements alongside expected amounts, separated into inflows and outflows, with a net position that tells you at a glance whether the day is cash-positive or cash-negative.
Who can do this: Finance Managers, CFOs, and Account Owners.
Open the Day view
Navigate to Cashflow
From the main navigation, select Cashflow.
Select Day view
In the CashflowHeader, select Day from the view options. The calendar switches to show a single day’s detail.
Choose the date
Use the navigation arrows to step forward or backward one day at a time, or use the date picker to jump to a specific date. Today’s date is the default anchor.
Reading the Day view
The Day view presents a shared DayDetail component that appears both as the main content area in Day view and inside the SidePanel when you click a date in Week or Month view. The layout has four sections:
State chip and date header
A chip at the top indicates the day’s state:
| Chip | Meaning |
|---|---|
| Open | Today or a past day that has not been closed. Live data, may change. |
| Closed | Day Close has been completed. Numbers are final and locked. |
| Future | A day that has not arrived yet. Shows only projected data. |
Inflows and outflows
Confirmed and expected transactions are listed separately:
| Section | Source | What it includes |
|---|---|---|
| Confirmed inflows | Recorded transactions | Cash, card, bank, and cheque collections that have been saved |
| Expected inflows | AR due dates | Outstanding receivables with a due date on this day |
| Confirmed outflows | Recorded transactions | Vendor payments, expense recordings |
| Expected outflows | AP due dates + recurring rules | Vendor invoices due this day, plus recurring obligations |
Each transaction or expected item shows the contact name, category, method (for confirmed), and amount.
Net position
At the bottom, the net position summarises the day:
Net = Confirmed inflows + Expected inflows - Confirmed outflows - Expected outflows
The net figure uses signed formatting:
- Positive net (cash-positive day) shows with a
+prefix - Negative net (cash-negative day) shows with a minus sign
- Zero net shows as
0.00
The confirmed vs expected distinction matters. A day might show a positive net position that is almost entirely made up of expected AR collections. If those collections do not materialise, the actual position will be worse than projected. Pay attention to the ratio of confirmed to expected amounts when planning.
Closed days
When a day has been closed through the Day Close process:
- The state chip shows Closed with a lock indicator
- All numbers are final, drawn from the daily snapshot frozen at close time
- No new transactions can be added or voided for this date
- Expected amounts do not appear (the day’s actuals are definitive)
Closed days represent your ground truth. They are the most reliable data points in the Cashflow Calendar because they have been through the review-and-confirm process.
Open days (live data)
For today and any past day that has not been closed:
- Data comes from live confirmed transactions
- The view polls for updates every 30 seconds
- New transactions appear automatically within one polling cycle
- Numbers may change as transactions are recorded or voided
At Muller Werkstatt Berlin, a service advisor recording a card payment at 10:15 AM will see it reflected in the Day view by 10:16 AM (within the 30-second polling window). There is no need to manually refresh the page.
Actions from the Day view
The Day view provides contextual actions:
| Action | What it does |
|---|---|
| View Transactions | Opens the Transactions page pre-filtered to this date. Shows every individual transaction row with full detail. |
| View in Queue | Opens the Collection Queue with context relevant to outstanding items for this day. Useful for actioning overdue collections. |
Both actions pass date context via URL parameters and include a from=cashflow parameter for navigation back to the calendar.
Common questions
Why does an open past day show different numbers each time I look? If the day has not been closed, its transactions can still change. Someone may record a late-arriving payment or void an incorrect entry. Close the day to lock its numbers.
Can I see the actual vs expected breakdown for a closed day? No. Once a day is closed, the snapshot captures the final confirmed amounts only. Expected amounts are no longer relevant because the day’s financial activity is complete.
What time zone does the Day view use? The Day view uses your location’s configured time zone. Transactions are bucketed into hours based on their recorded timestamp in that time zone.
How do future days get their projected amounts? Future day projections come from two sources: (1) outstanding AR and AP items with due dates falling on that day, and (2) recurring rules with their next due date on that day. No confirmed transactions exist for future dates.
Can I print the Day view? Use the browser’s print function to print the current view. For formatted exports, use the Reports module which supports PDF and Excel output with the same date-range parameters.
Related pages
- Use the Cashflow Calendar — navigating the calendar and understanding the three views
- Close the Day — locking a day’s numbers into a permanent snapshot
- View Transaction History — the transaction list the Day view drills into
- Manage Recurring Payments — the source of recurring rule projections